Every renewal, seen coming.
Kept is one place for every tool your team pays for, with exact prices and renewal dates. It warns you before anything renews, audits the whole list against live vendor pricing, and shows you the cheaper way with the steps to get there.
Subscriptions renew whether anyone is watching.
The trial that became a plan. The tool an intern set up two years ago. Three people paying for the same thing on three cards. The spreadsheet meant to track it all says "mixed" for half the prices and was last updated by someone who has since left.
Renewals arrive unannounced
The annual plan hits the card on a Tuesday. Nobody remembered it was coming, and the window to cancel closed last week.
Paying for more than you use
Six seats where two people edit. A plan priced by contacts you never email. Three workspaces where one would do. Every one of them has a cheaper option, and nobody has had time to look.
The tracker is always stale
Prices changed, the renewal passed, and nobody wants to be the one who opens the spreadsheet.
Every renewal, seen coming. Every saving, spelled out.
One place for every tool the team pays for, with exact prices and renewal dates, not guesses. Kept's AI audits the whole list against live vendor pricing, finds what you're paying for twice, and shows cheaper options side by side, with what you'd give up and the exact steps to switch.
| Subscription | Cost | Renews / expires | Status |
|---|---|---|---|
F Figma ProfessionalDesign · 6 editor seats Last edited by Sara · 2h ago | $90.00per month | Oct 1 Tomorrow · auto-renews | Active |
H HubSpot StarterCRM, email and social · annual | $1,080.00per year | Nov 3 In 34 days · auto-renews | Active |
S Slack ProTeam chat · 10 seats | $87.50per month | Oct 3 In 3 days · auto-renews | Active |
G Grammarly BusinessWriting assistant · 3 seats Set to Reviewing by Dan · yesterday | $540.00per year | Jan 8, 2027 Auto-renews | Reviewing |
C CloudflareDNS and security | Freeno charge | Free account Never paid | Free |
T TrelloTask boards | Freewas $120/yr | Paid plan until Feb 2, 2027 Downgraded Sep 20 | Downgraded |
L LoomScreen recording Cancelled by Dan · Sep 25 | was $150per year | Still on paid plan until Oct 14 Last charge $12.50 on Sep 14 | Cancelled |
C CalendlyScheduling | $288.00spent in total | Paid plan until Nov 20 Then free tier | Cancelled |
Pick an option. Watch the numbers change.
Every recommendation comes with real options, live prices from the vendor's own pricing page, and what you'd give up. Try it on this example.
- 6 people can edit
- Only 2 have edited since June
- Viewers are free on every plan
Renewals on a timeline, not a list
See what hits the card this month and next. A tidy email a week before, three days before and the day before each one, to whoever you choose, with a way out when there is one.
Ask before you buy
Say what you need. It checks what the team already pays for, and what your institution already provides, then searches the web for the cheapest option that genuinely does the job. Members send it as a request; a Manager approves in one click.
Who did what, always
Every add, edit, cancellation and price change is logged with a name and a time. "Added by Sara · Sep 12" on the row. A History page you can filter and export.
Discuss any saving with AI
Every recommendation has a "Discuss with AI" button. Ask why, ask what the catch is, or say "walk me through it" and it takes you step by step, one at a time, through the vendor's own screens.
Reports finance can use
A full subscriptions report or a savings-only one, by program or grant, as PDF or CSV. Built live from the tracker, so it's never out of date.
Flip between your team and yourself.
The same quiet assistant either way. A switch on the home screen flips modes, and each keeps its own list, alerts and history. Nothing mixes. Use one, or both.
For teams that share a card
Built for nonprofits, university centers, small firms and clubs. Members add the tools they use, Managers approve, and finance gets a subscriptions list that's actually current, plus a report by program or grant, without chasing anyone.
For your own card
Every streaming service, app, storage plan and membership in one list. Catch the free trial before it bills. Find out you've been paying for two music apps since spring. Get a nudge before anything renews, and a cheaper option when there is one.
Everyone contributes. Only the right people can change things.
Roles chosen so an intern can add what they pay for without being able to edit the confirmed numbers, and a finance lead can see everything without ever having to touch it.
| Role | Who it's for | Add and edit | Approve requests | Invite and settings | Ask the AI |
|---|---|---|---|---|---|
| Admin | The person who runs the tracker. You can have several, and there must always be one. | Yes | Yes | Yes | Yes |
| Manager | Whoever handles the card and renewals | Yes | Yes | No | Yes |
| Member | Program staff who pay for things and want new tools | Adds for approval, edits own pending items | No | No | Yes, and sends requests |
| Viewer | Finance, or anyone who only needs to see | Read-only | No | No | No |
Approvals that take one click
A Member adds a subscription or requests a new tool. It shows up on the Manager's overview with Approve and Edit. Approving logs who did it and when.
Each organization is walled off
Every table is protected at the database level, so one organization can never see another's data, even by accident. Tested with real accounts before every release.
Your name on the door
Each organization gets its own title, initials badge and accent colour automatically, plus an optional logo. It's your tracker, not a generic tool with your data in it.
Simpler than a SaaS management suite. Truer than a spreadsheet.
| A spreadsheet | SaaS management suite | Kept | |
|---|---|---|---|
| Warns before a renewal | If someone remembers | Yes | A week, three days and the day before, to whoever you choose |
| Finds cheaper options and the trade-offs | No | No | Side by side, with the steps |
| Needs a bank login or SSO integration | No | Usually | Never |
| Set-up | An afternoon, then ongoing | Weeks, with IT | Import a CSV or add them one by one |
| Lets a Member add a tool without editing the confirmed numbers | No | Sometimes | Yes, with approval |
| Works for one person too | Sort of | No | Yes, same app, personal mode |
Simple, and free to start.
Nonprofits and student organizations get [NONPROFIT DISCOUNT]. No card needed for the free plan.
- Every subscription and trial in one list
- Subscription tracker and renewal alerts
- Trial, duplicate and price-hike warnings
- Monthly summary
- Everything in Personal, for the whole team
- Roles, approvals and purchase requests
- AI savings audit with live vendor prices
- Reports by program or grant, PDF or CSV
- History of every change, with names
- Everything in Team
- Several workspaces under one organization
- Grant and donor reporting
- Onboarding for your finance team
The things people ask first.
Does Kept connect to my bank?
No. You add subscriptions yourself or import a CSV, and Kept keeps the prices and dates exactly as you entered them. It never sees a bank login or a card number.
Are the AI's prices real?
The savings audit and Ask before you buy check vendor pricing pages live when they run, and every recommendation tells you to confirm before you switch. They also spell out what you'd give up, not just what you'd save.
Can I use it for work and for myself?
Yes. One account, two modes. Flip the switch on the home screen and Kept shows the other list. Nothing mixes.
What if we already have a spreadsheet?
Import it as a CSV. Kept keeps your prices and dates exactly as they are and starts watching renewals from day one. You can export everything back out at any time.
What does it export to?
CSV for the full list, PDF for the subscriptions report or the savings-only one. If your finance team wants a specific shape, tell us.
Who owns the data if I leave the organization?
The organization does. Any number of people can be Admins, so the tracker never depends on one person's account, and there must always be at least one.
Is there a free plan for nonprofits?
Personal is free for everyone. Teams get [NONPROFIT DISCOUNT] with a nonprofit or student-organization email. Universities count.
Stop finding out at month end.
Import your list, or add the first few by hand, and the next renewal is the first one Kept sees coming. The first saving it finds might already pay for the year.